Digital Dockets & Real-Time Records — FAQ (Ireland)

Ireland · Construction · Operations · Digital Dockets

Practical answers on moving from paper to digital dockets, finding records fast, speeding up invoicing and reducing disputes — plus how Hub360 gives fleets clean, auditable load histories with GPS and photo evidence.

Written for fleet owners, subcontractors and main contractors. Straight-talking, audit-friendly, and ready for tenders.

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Frequently Asked Questions

Click to expand each answer. Irish context for construction logistics and aggregates haulage.

Q1: What are digital dockets — and why replace paper? ›

Digital dockets are electronic records of each load: who, what, where, and when — with GPS and photos. They’re easier to verify, can’t be misplaced like paper, and are ready to search or share in seconds during checks or disputes.

• Cleaner proof-of-work for clients and councils
• No scanning or filing at the end of the day
• Instant retrieval by date, project, vehicle or facility

How Hub360 helps: Each load in Hub360 gets a digital record with timestamps, location history and optional photos, giving you an auditable trail without the paperwork.

Q2: How quickly can I find a docket or load record when a client asks? ›

With paper, it can take hours. With digital, it’s seconds. Search by project, vehicle, driver, date range, material, or destination and pull up the exact record — ready to view or share.

• Search filters match how you work on site
• Share read-only links or export evidence packs
• Close out queries while you’re still on the call

How Hub360 helps: Hub360’s search and export tools make retrieval fast — ideal for payment queries, site audits and tender proof.

Q3: Can digital records really speed up invoicing and reduce disputes? ›

Yes. Disputes happen when records are missing or unclear. When every load is time-stamped and mapped — with a clean docket — approvals move faster and the back-and-forth drops away.

• Evidence is clear upfront — fewer queries later
• Invoices go out sooner with proof attached
• Less time on admin; more time on actual work

How Hub360 helps: Hub360 provides irrefutable proof-of-work per load, helping your team invoice promptly and resolve queries without digging through paperwork.

Q4: Does Hub360 replace my existing telematics or weighbridge systems? ›

No. Hub360 works alongside systems you already use. Telematics data helps calculate CO₂ per load and confirm movements; weighbridge tickets and facility records remain part of your evidence. Hub360 brings the pieces together at project level so they’re useful to clients.

• Keep using your telematics; add project context
• Make load records client- and audit-ready
• Export reports aligned to tenders and ESG needs

How Hub360 helps: Hub360 turns raw movement data into project/client reporting that procurement and site teams actually ask for.

Q5: Are digital dockets acceptable for audits — and is the data secure? ›

Auditors and clients value digital records because they’re easier to verify and harder to alter. Good practice is role-based access, time-stamps, and exportable evidence. For privacy, ensure personal data is minimised and handled in line with GDPR.

• Time-stamped, verifiable records for each load
• Shareable exports for auditors and clients
• Governance: access control and GDPR-aware workflows

How Hub360 helps: Hub360 stores auditable load histories and lets you export exactly what an auditor requests — without exposing more than is needed.

Book a 20-minute demo Customer stories Explore Delivery Management Read our Whitepaper