Developers & main contractors
One standard process. One verified movement record. Total control across sites and subcontractors.
Standardise how material and waste movements are evidenced — time/GPS, photos and electronic confirmation captured once at source — so valuations, audits and client scrutiny run on one defensible record.
Why Hub360 on site
Operational control that stands up commercially
Designed for contractor-led rollouts: one consistent movement record across subcontractors and suppliers, suitable for valuation review, client scrutiny and audit.
Everyone works from the same live plan — fewer calls, fewer missed drops, fewer re-runs.
- Instant updates to crews and drivers
- Less phone-tag; fewer delays
Time/GPS, photos and electronic confirmation captured at lift and destination.
- Approvals move faster
- Disputes reduce materially
Clean, structured exports for QS and finance workflows.
- Valuation support without paper chase
- Faster invoice reconciliation
A defensible who/when/where/what record for every movement.
- Vehicle, site and facility context
- Chain-of-custody where required
Developer standard
Mandate one movement evidence standard across the supply chain
Inconsistent tickets create commercial and audit exposure. A single mandated standard removes ambiguity on quantities, destinations, reuse and costs.
Require capability, not a vendor. Use this clause to make digital, time/GPS-stamped evidence a condition of work and require export packs during valuations.
Digital traceability of material and waste movements All subcontractors, suppliers and hauliers shall use a real-time digital evidence system to create a record for every movement of materials, products, and construction and demolition (C&D) waste associated with the Works. Each movement record shall include, at minimum: • Load type and quantity (or agreed measure) • Time- and GPS-stamped events at collection (lift) and at destination • Photographs and/or authorised electronic confirmation where appropriate • Carrier / vehicle details • Site and receiving location / facility details (and permit/authorisation references where applicable) • A complete chain-of-custody where required (producer/holder → carrier → receiving facility) The Contractor shall provide the Developer/QS with searchable access and one-click export packs (CSV/Excel/PDF) to support valuations, audit, and reporting within 24 hours of request. The system shall maintain a tamper-evident change log and comply with applicable data protection requirements.
Off-tender note: Hub360 is an example of a system designed to meet the above requirements and is used on live projects. We can tailor the clause to your scope, sites and waste streams.
- Missing/illegible dockets and weekend admin
- Ambiguity on quantities, timing and destinations
- Unaccounted site-won planings / asphalt movements
- Valuation delays and debit-note ping-pong
- Compliance guesswork and weak audit trail
- Geo-stamped evidence at lift and drop
- Faster QS approvals and valuations
- Finance-ready exports for reconciliation
- Defensible chain-of-custody where required
- CO₂ / Scope-3 roll-ups from verified records
- Clear job briefs; automatic receipts after drops
- Fewer call-backs and re-runs
- Proof-of-work supporting faster payment
- Professional records that help win work
Operational principle: if it moved, it’s recorded — who/when/where/what, plus evidence and receiving details. One archive. One defensible record.
Workflows we cover
All movements on a job — organised and exportable
Grouped for quick scanning: Into site, Out of site, and Evidence & reporting.
- Aggregates/quarry → sitestone, sand, fill
- Ready-mix plant → pourwater additions, sign-off
- Manufacturer deliveries → siteblocks, precast, roof tiles, insulation
- C&D waste → permitted facilityconcrete, timber, metals, plasterboard
- Planings/asphalt reusereuse or licensed facility
- Soil/spoil movementssite-won, muck-away
- Hazardous / special streamswith chain-of-custody
- Weighbridge ticketsbatch/mix capture
- Scope 3 / ESG exportsCSV/Excel
Next step
Discuss contractor rollout
Typical next step: a short call with your commercial or operations team to review how a standardised movement process could be mandated across projects and suppliers.