Developers & Main Contractors
Stop approving loads you can't verify. Start winning with evidence.
Right now, every unverified load on your project is a risk you're carrying for free. Ghost trips. Inflated quantities. Paper dockets nobody can find at valuation. Hub360 closes that gap — GPS-verified, photo-backed movement records captured at source by every subcontractor, supplier and haulier on your supply chain. One standard. One archive. One click to export.
The problem Hub360 solves
Every load you can't verify is a load you're paying for on trust
On most construction projects, the commercial exposure from unverified material and movement records isn't a rounding error — it's structural. Paper dockets were never designed to close it.
- Dockets filled in hours after the movement — or not at all
- No verified record that a load went to the right place
- Quantities approved on trust — no GPS, no photo, no timestamp
- Debit-note disputes with subcontractors that drag for weeks
- Site-won planings and asphalt movements completely unaccounted for
- Audit requests that take days — if they can be answered at all
- Every movement captured at source — GPS, photo, timestamp at lift and drop
- Every sub and haulier on the same app — one record, one archive
- Quantities and destinations verified at the vehicle, not reconstructed later
- QS exports in one click — no paper chase before valuations
- Disputes resolved in minutes with GPS and photo evidence
- Audit pack generated in under 2 minutes — any stream, any date range
The financial case
The leakage on a typical scheme — and what closing it is worth
Independent audit findings across Irish and UK public infrastructure consistently identify 4–10% financial sensitivity on material and movement costs — from overcharging, misrouted loads, unverified quantities and paper reconciliation gaps. The question isn't whether the exposure exists. It's whether you have the evidence to defend against it.
4–10%
Financial sensitivity
Typical leakage range on material and movement costs — overcharging, misrouting, reconciliation gaps
138%
First-year ROI
Modelled on a €23m roads project recovering 3% of material base — net benefit after Hub360 licence cost
53 hrs
Admin saved / week
Recovered from paper-based movement recording, docket chasing and manual reconciliation
35,000
Paper dockets
Approximate volume on a 350,000t scheme — stored 7 years, none individually verifiable
€94,000–€265,000 in unverified exposure from ghost trips, unverifiable haulage, overstated quantities and paper reconciliation gaps. The commercial case for verified movement records is structural — not marginal.
Calculate your scheme's exposure →€368,000–€1.04m in modelled exposure. At just 1% improvement in material control, the modelled first-year ROI is 138%. The numbers are in the independent audit benchmarks — the evidence gap is just not being closed.
See the full ROI model →Paper vs Hub360
Eight situations. Two very different outcomes.
The difference between paper and Hub360 isn't just efficiency — it's whether you have defensible evidence when it matters.
| Situation | Paper / status quo | Hub360 mandated |
|---|---|---|
| Disputed load quantity | Your word vs theirs — no counter-evidence | GPS-stamped photo at lift & drop — irrefutable |
| QS valuation | Chase dockets for days before each valuation | One-click CSV/PDF export — signed off same day |
| Subcontractor overcharging | Detected weeks later — if at all | Visible immediately — GPS trail, load count, timestamps |
| Ghost trips | No counter-evidence — paid by default | Every trip GPS-verified at both ends — no record, no payment |
| Client or audit scrutiny | Reconstructed from paper, filed somewhere | Searchable archive — export bundle in <2 minutes |
| C&D waste duty-of-care | Paper trail with inevitable gaps | Full holder → carrier → facility chain-of-custody |
| Scope 3 / ESG reporting | Estimated from industry averages | Per-load verified dataset — CSV/Excel on demand |
| Subcontractor standard | Every sub does it differently — or not at all | One app, one process — mandated across the whole supply chain |
Use the Hub360 financial model — enter your material base and see the numbers in under 2 minutes.
What changes on your project
Four things that work differently when one standard is mandated
From the first movement to the final audit — one mandate changes the commercial and compliance picture across the entire job.
Everyone works from the same live plan — site, office and hauliers, simultaneously. Jobs dispatched from the portal, tracked in real time, confirmed at delivery.
- Instant job updates to drivers and crews
- Live load status visible to site and office simultaneously
- Less phone-tag, fewer delays, fewer double-runs
- Multi-drop runs sequenced and tracked in one view
GPS, photos and electronic confirmation captured at lift and at destination — at the vehicle, in real time. Tamper-evident from the moment the job starts.
- Geo-tagged pickup and drop-off on every single load
- Photo evidence of load condition and confirmed destination
- Approvals faster — disputes reduce materially
- Works offline — syncs automatically when signal returns
Clean, structured exports for QS and finance workflows — available the moment they're needed. No paper chase. No reconstructed records.
- One-click CSV, Excel and PDF export packs
- Valuation support without chasing anyone
- Faster invoice reconciliation, fewer debit notes raised
- Dispute resolution in minutes — not weeks
A defensible who/when/where/what record for every movement — searchable and exportable. Seven-year retention built in.
- Vehicle, site and facility context captured per movement
- Full chain-of-custody where EPA, TII or DWTS require it
- Searchable archive — respond to any query in under 2 minutes
- Tamper-evident change log on every record
How it works
Capture → Verify → Export. Every movement. Every sub.
Three steps. The same process for every load — regardless of which sub, which haulier or which site.
The driver confirms load type, quantity, vehicle and origin at point of collection. GPS stamp and photo captured automatically — tamper-evident from the moment the job starts.
The portal shows every load in transit across all subs and hauliers. Site manager, QS and main contractor see the same information simultaneously. Exceptions flagged automatically.
Driver confirms delivery — GPS stamp, photo and electronic sign-off at the receiving facility or site. Chain-of-custody closed. Record complete and immediately available for export.
Filter by project, date, sub or stream. Export in under 2 minutes. QS valuation pack, Article 27/28 bundle, DWTS documentation or Scope 3 dataset — the evidence is already structured and waiting.
Every movement on your project
One process — every material and waste stream
The same app and the same evidence standard for all inbound, outbound and waste movements. No separate systems per stream. One archive across every sub, haulier and site.
- Aggregates & quarry deliveries
- Ready-mix concrete → pour records
- Aggregate origin traceability
- Blocks, precast, insulation, tiles
- Manufacturer & supplier deliveries
- C&D waste → permitted facility
- Planings / asphalt reuse
- Soil / spoil — muck-away
- Hazardous streams — full chain-of-custody
- Site-won material movements
All streams feed one project archive — searchable by stream, date, vehicle, sub or destination. One standard. No gaps.
Mandate it in your sub-contracts
The contract clause. Procurement-safe. Copy and use today.
The most effective step you can take is specifying verified digital movement records in your sub-contract before works begin. This clause specifies what the system must do — without naming a specific vendor — so it's immediately usable in procurement across Ireland and the UK.
Hub360 meets the above requirements. We can tailor this clause to your specific scope, streams and jurisdiction — contact us to review your sub-contract template.
- Sub-contract: obligation under works scope or standalone digital evidence schedule
- Letter of Intent: pre-commencement condition before mobilisation
- Tender / ITT: Particular Conditions or Method Statement requirements
- Framework call-off: standard condition applied to all call-offs above a set value
- NEC4 / JCT (UK): specify in Works Information or Scope
We review your sub-contract template and advise on placement for your specific project type, waste streams and jurisdiction — Ireland and UK.
Discuss rolloutProven on live projects
Real deployments. Real commercial and compliance outcomes.
- 150+ hauliers on a single major project
- ~90 vehicles in structured tipper rollout
- One standard across ROI, NI & GB
- ~50% reduction in delivery-related CO₂
- Every driver live within 7 days
- GPS-verified records across aggregate and spoil movements
- Article 27/28 and TII circular economy evidence
- Paper dockets replaced with audit-ready digital records
- Pilot extended — informing wider council rollout
- 53 hours per week recovered from paper-based processes
- Full digital movement archive from day one
- QS reconciliation cut from days to same-day
- Disputes backed by GPS photo evidence
Questions from contractors
Frequently asked
Most contractor discussions resolve four questions in 30 minutes:
- Where the current evidence gaps are on your projects
- Which streams and subs to mandate first
- How the clause fits your sub-contract template
- Onboarding plan — timeline and what your team needs to do
Your next step
Pick one project. One standard. See what changes.
We'll map your material and waste streams, review your sub-contract clause and walk through a live export pack for your project type — in 30 minutes. No commitment. No lengthy procurement process. Just the evidence.