Governance page
Mandate & Rollout
For Developers, Main Contractors and Public Bodies setting site-wide standards across projects and supply chains.
Major projects rely on many subcontractors, suppliers and hauliers — yet movement evidence is still fragmented and inconsistent. Mandating one standard digital movement record is how Tier-1 organisations regain control.
Hub360 supports that mandate without changing contractual responsibilities or day-to-day site operations.
Why mandate a single movement system?
Without a mandate
When evidence is optional, outcomes are predictable:
- Missing or illegible tickets
- Disputes over quantities, destinations and timing
- Valuation delays and slow payment cycles
- Weak audit and duty-of-care defence
With a mandate
One system, used by everyone, on every movement creates:
- Consistent, defensible records
- Faster commercial reconciliation
- Reduced audit and compliance risk
- Clear accountability across the chain
What “mandate” means in practice
Standard expectation
A single contractor-defined standard for how movements are recorded across sites and suppliers.
Capture once at source
Lift & drop evidence captured in real time and shared digitally — not chased later.
Outputs for governance
Audit packs, commercial exports and reporting come from the same underlying record.
Typical mandate structure
1) Specification
Define the system of record for material deliveries, site-won movements, reuse and C&D waste streams.
2) Operational rollout
Onboard subcontractors and hauliers once. Apply the same process across sites. Avoid parallel paper systems.
3) Commercial & audit use
Valuations, inspections and reporting rely on the digital record — evidence is available on demand.
Rollout model (what actually works)
Start with the contractor
The mandate is set top-down, but adoption happens bottom-up through site use.
- Site leadership sets the standard
- Suppliers and hauliers follow one process
- Evidence becomes the default record
Keep capture simple
No duplication. No extra admin. Just decision-grade evidence at lift and drop.
- Time & GPS
- Photos and/or signatures
- Vehicle, site, facility and chain-of-custody context
What Hub360 provides in a mandated rollout
Standardised per-load record
A consistent movement record structure across subcontractors, suppliers and projects.
Audit-ready outputs
One-click exports by project, date or lot — suitable for client inspection and internal audit.
Tamper-evident change log
Every update is logged to support traceability and governance requirements.
Designed for contractor-led deployment at scale — without prescribing how you contract, price, or manage suppliers.
Discuss contractor rollout
What this conversation covers:
- Your current movement recording process
- Where mandate sits contractually and operationally
- Rollout approach across subcontractors and hauliers
- What evidence and exports you receive as standard
Outcome: a practical rollout plan you can apply across projects.
Procurement-safe positioning
This page explains the operating standard and rollout model. In tender documents, define the required capabilities and evaluate systems against them.
If you need it, we can provide vendor-neutral tender wording aligned to your scope and waste streams.
Tender wording guidance