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Councils & Public Bodies

The accountability is real. So is the support we can give you.

Managing public construction projects carries a weight of accountability that most organisations never face. Hub360 gives councils and public bodies GPS-verified, tamper-evident records for every load across every contractor — captured in the field, available on demand. No chasing. No reconstructing. No gaps. Your team just logs in and sees everything.

Article 27/28 ready Duty-of-care FOI-defensible GPP & circular economy Scope 3 / ESG Zero admin for your team
Book a 20-min demo Get tender wording See what's covered
Hub360 GPS-verified movement records on a public infrastructure project
<2 minAudit pack generated
100%GPS-verified records
7 daysTo go fully live
0Extra admin for your team
7 yrsTamper-evident retention

The challenge you're dealing with

The evidence standard public projects require — and the tools that have never kept up.

Every tonne of aggregate, every load of C&D waste, every reuse movement claimed under Green Public Procurement needs to be evidenced — to auditors, elected members and regulators. For decades, that has meant paper dockets: collected after the fact, filed somewhere, reconstructed when needed.

Most councils will acknowledge privately that the standard of evidence on a typical scheme is not what the accountability framework actually requires. That's not a failing on anyone's part. The tools simply weren't there.

A question worth asking before your next tender

If an auditor or FOI request landed on your desk today — asking you to verify every load, destination and reuse claim on your last major scheme — how confident would you be?

  • How many dockets are missing, illegible or misfiled?
  • How many reuse quantities were estimated rather than GPS-verified?
  • How long would producing an audit pack take — hours, days or longer?

With Hub360, the answers are already there — captured at source, searchable and exportable before anyone asks.

Public infrastructure project — accountability and verified evidence

What Hub360 covers

Every obligation on your project — one system, zero extra admin

Evidence created in the field by contractors and drivers — not reconstructed in spreadsheets afterwards. Your team logs into a read-only portal and exports what it needs.

Duty-of-care
Complete chain-of-custody

Captured at the vehicle from lift to destination — every sub, every haulier, every load.

  • Holder → carrier → facility, automatically
  • Permitted facility & collector details captured
  • Photo and signature proof at each end
Article 27/28
Audit pack in under 2 minutes

From a searchable cloud archive — not a filing cabinet. GPS-verified and ready for submission.

  • Time/GPS at lift and destination + photos
  • One-click export for Article 27/28 submissions
  • Search by stream, date, vehicle or contractor
GPP & circular economy
Reuse evidence — verified, not estimated

GPS-verified reuse quantities for TII and GPP reporting — not estimates filled in after the fact.

  • Planings and asphalt reuse (geo-stamped)
  • Shareable summaries ready for TII reporting
  • Reference: Monaghan N2 road scheme
Scope 3 / ESG
Numbers you can stand over

Actual emissions from verified per-load records — not industry averages.

  • CSV/Excel exports from verified entries
  • Climate Action and SEAI reporting ready
FOI & elected members
A defensible archive on demand

Every record searchable, timestamped and exportable — for audit, FOI or any query that arrives.

  • One-click packs within 24 hours of any request
  • 7-year GDPR-compliant tamper-evident retention
  • Accessible independently of the contractor
Recovery statistics
Per-load accuracy by design

Verified data at source — no estimated returns, no statistical drift.

  • Export datasets for national statistical returns
  • Audit trail behind every figure reported
Every obligation covered. One system. Zero extra admin for your team.

Contractors use the app. You log in to a read-only portal and export what you need.

How it works for your team

Contractors create the evidence. You log in and see everything.

The burden of evidence creation sits entirely with the contractor — at the vehicle, in the field, in real time. Your team gets read-only access to a searchable project archive and can export any audit pack in under 2 minutes. No app to learn. No new process. We handle onboarding for every contractor and haulier — you're live in 7 days.

1
Specify it in your tender

One clause sets the evidence standard before works are awarded. Procurement-safe, copy-ready — and we'll help you place it correctly.

2
Drivers capture every movement in real time

GPS, photos and sign-off at lift and destination — for every sub, every haulier, every load. All feeding one searchable project archive.

3
Your team gets read-only portal access

Log in, search by project, date or stream, and view any record. The archive is live from movement one — no chasing, no waiting.

✓
Export any pack in under 2 minutes

Article 27/28, GPP, FOI, duty-of-care or Scope 3 — structured, exportable and defensible the moment it's needed.

Hub360 portal — council team reviewing movement records

The platform

What your team sees — and what happens in the field

Hub360 live data — real-time movement monitoring
Live movement data
Hub360 Tipper App — driver capture on site
Evidence captured at source
Hub360 sign-off and signature at delivery
Sign-off at destination
Hub360 portal review — council and contractor
Portal — searchable archive

Reference project — public sector

Monaghan County Council — N2 National Road Scheme

Hub360 was used on the N2 road project to track road planings — providing GPS-verified reuse evidence, TII circular economy reporting and a complete Article 27/28 chain-of-custody. The project is now a reference for councils requiring GPP evidence on road infrastructure schemes.

What the project delivered
  • GPS-verified planings reuse records — every load, every destination
  • TII circular economy reporting from verified data — not estimates
  • Complete Article 27/28 chain-of-custody for the full scheme
  • Council had read-only portal access throughout — zero admin overhead
  • Audit pack available on demand — any date range, under 2 minutes
Read the case study → Road planings workflow →
Road infrastructure project — circular economy evidence and GPP reporting

<2 min

Audit pack generated

Article 27/28, duty-of-care or FOI export — from a live archive, not a filing cabinet

7 yrs

Tamper-evident retention

GDPR-compliant — accessible by your team independently of the contractor

0

Extra admin for your team

Contractors create the evidence at the vehicle. You log in, search and export.

7 days

To go fully live

From tender clause to every contractor and haulier live on site — we run onboarding

Trusted by public bodies & national authorities

Used across councils and national infrastructure schemes

Councils & Local Authorities
  • Monaghan County Council
  • Cavan County Council
  • Louth County Council
National Authorities
  • Transport Infrastructure Ireland (TII)
  • National Roads Authority (NRA)
Hub360 on a national road infrastructure project Hub360 portal review — council procurement and contract stage

Require it in your tender

Specify the capability. Procurement-safe. Copy and use today.

The most effective step a council can take is specifying verified digital movement records before works are awarded — setting the evidence standard at day one, not scrambling to reconstruct it afterwards. This clause is procurement-safe, copy-ready and immediately usable under Irish public procurement rules.

Copy-ready tender clause — Ireland
Contractors must use a digital evidence system to create a record for every movement of materials and C&D waste in real time in the field. Each record shall include: time- and GPS-stamped events at lift and at destination; load photographs; authorised signatures; carrier, vehicle and facility details (permit and authorisation references where applicable); and a complete chain-of-custody (holder → carrier → receiving facility). The Client shall have read-only access to a searchable project archive and the ability to export audit-ready bundles suitable for Article 27/28, Green Public Procurement and circular economy reporting within 24 hours of request. Records shall be retained for 7 years in a tamper-evident, GDPR-compliant system.

Hub360 meets the above requirements. We can review your tender documents and advise on clause placement for your specific project type and waste streams.

Paper dockets — what Hub360 replaces in public sector projects
Where it fits in public procurement
Document placement guide
  • OJEU / eTenders: Works Requirements or Particular Conditions
  • Design & Build: Method Statement or Employer's Requirements
  • Framework call-off: standard condition above a set contract value
  • Direct award / minor works: schedule of works
  • Existing frameworks: can be added at call-off stage — contact us for advice
Want us to review your next tender?

We'll look at your project type, waste streams and reporting obligations and advise on exactly where and how to specify this. Takes 20 minutes.

Book a 20-min demo

Questions from council teams

Frequently asked

Yes. The clause specifies what the system must do — real-time capture, GPS, photos, chain-of-custody, 24-hour export — without naming a specific vendor. It is procurement-safe and immediately usable under Irish public procurement rules. We can review your template and advise on placement.
No. The council team does not use the app — contractors do. Your team logs into a read-only portal, searches by project or date, and exports whatever is needed. Most council teams describe it as removing work, not adding it.
Hub360 captures GPS-stamped events at lift and destination, load photographs, vehicle and driver details, receiving facility permits and a complete chain-of-custody for every movement. An Article 27/28 audit bundle can be exported in under 2 minutes from the searchable archive.
All subcontractors and hauliers use the same Tipper App. Their records feed a single project archive. The council sees all movements across all contractors in one searchable view — not separate systems per contractor or stream.
Article 27/28 bundle, GPP/circular economy summary, duty-of-care chain-of-custody, Scope 3 dataset, FOI audit pack and per-contractor movement exports — in CSV, Excel or PDF. Filterable by project, date, stream, contractor or vehicle. Available in under 2 minutes.
The council retains read access to all project records for the full 7-year retention period — independently of the contractor. You can search, view and export any record at any time without needing contractor involvement.
Every GPS event is captured at the device at the moment of the action — it cannot be filled in retrospectively. Records are timestamped and stored in a tamper-evident system. Photo evidence, device metadata and GPS coordinates form a coherent, cross-referenced record materially more reliable than any paper docket.
Hub360 on a public infrastructure project
What a demo covers

A 20-minute session for your team covers:

  • The tender clause — and where it fits in your documents
  • A live portal walkthrough — what your team would actually see
  • The exact export an Article 27/28 or FOI request would produce
  • A scenario matched to your scheme type and waste streams
Book a 20-min demo How Hub360 works →
Hub360 verified movement evidence on a public infrastructure project

Your next step

See it working — 20-minute demo for your team.

We'll walk through the tender clause, the portal view your team would use, and the exact export pack an audit, FOI or Article 27/28 request would produce — matched to your scheme type.

Book a 20-min demo Get tender wording How Hub360 works →