Case Study — Aggregates & C&D Waste · Kildare, Ireland
Moyglare Sand & Gravel: 50 years of paper dockets replaced in one week.
Moyglare Sand & Gravel — a busy aggregates, soil and concrete movement business — switched to Hub360 and eliminated paper entirely. Every load tracked in real time. Admin time cut by up to 53 hours per week. Billing integrated with Sage. And every driver up and running in under a week.
Outcomes at a glance
Fully paperless. Fully integrated. Up and running in one week.
1 week
To go fully live
Every driver onboarded and running digital dockets within one week of implementation
53 hrs
Admin saved per week
Between 15 and 53 hours per week saved in documentation, reconciliation and communication tasks
100%
Paperless
Paper dockets, scanning, printing and manual reconciliation eliminated entirely across the business
Sage
Billing integrated
Delivery records integrated directly with Sage — no manual data entry, no billing errors, faster invoicing
In their own words
What the Moyglare team said about making the switch
"Paper's served me for 50 years — but it just couldn't keep up any more. As we expanded, more jobs meant more dockets, more admin, more mistakes. With Hub360, it's just cleaner. Easier. Everyone's on the same page, and we're not wasting time chasing bits of paper around the yard."Christy O'Neill — Owner, Moyglare Sand & Gravel
"I can see where every truck is, straight away. If there's a delay or a change, I know before it becomes a problem. Instead of waiting for someone to call in a job, I can see every load's status in one place. That saves me a ton of time."Sean O'Neill — Operations Director, Moyglare Sand & Gravel
"We were swamped in paper dockets. Now? We're not chasing paperwork — we're getting things done. Within a week, every driver was up and running. It's that easy. This just makes life easier. Your drivers will thank you. Your clients will notice."Sean O'Neill — Operations Director, Moyglare Sand & Gravel
Overview
A busy aggregates business that had outgrown paper — and needed to scale without the headaches
Moyglare Sand & Gravel is a well-established construction materials and waste management business based in Maynooth, Co. Kildare — specialising in the movement of soil, stone, concrete and aggregates for construction sites across the region.
For 50 years, paper served Moyglare well enough. But as the business grew — more trucks, more jobs, more sites, more compliance requirements — paper became the bottleneck. Dockets got lost. Billing was slow. The office was drowning in admin. Drivers were wasting time on paperwork instead of getting jobs done.
Christy O'Neill, owner of Moyglare, recognised that the business had reached the point where paper was actively holding it back. He needed a system that would work for every driver, integrate with his existing billing platform and give him and Sean real visibility of what was actually happening on the ground — without adding complexity.
- Aggregates — sand, stone, gravel to construction sites
- Soil and spoil — site clearance and muck away
- Concrete and demolition waste — licensed facility disposal
- Recycled aggregates — tracked and evidenced for compliance
A busy quarry or aggregates operation moving significant volumes generates thousands of duplicate paper dockets per year — all needing to be stored for 7 years for audit and compliance purposes. None of them tell you in real time where a load actually went, whether it arrived, or whether the quantity was correct.
The challenge and solution
What paper couldn't do — and what Hub360 replaced it with
- Paper dockets lost, delayed or filled in incorrectly — no reliable record of what moved
- No real-time visibility of truck locations or load status during the day
- Drivers bogged down in paperwork instead of getting on with jobs
- Office team manually keying delivery data into Sage — slow, error-prone and duplicated work
- Compliance records scattered across physical dockets — no searchable audit trail
- No way to track muck away, recycled aggregates and waste streams digitally for compliance reporting
- Scaling the business meant scaling the paperwork — and the team was already at capacity
- Digital dockets on every job — captured by driver at lift and drop, no paper
- Live map and load status dashboard — every truck visible in real time
- Automatic GPS time and location stamps — no manual entry, no gaps
- Direct Sage integration — delivery records pushed to billing automatically
- Instant driver messaging — instructions and updates in the app, not on the phone
- Muck away, recycled aggregates and waste tracking — compliant chain-of-custody per load
- Searchable cloud-based records — 7-year retention without a filing cabinet
Before and after Hub360
The same business — transformed
| Area | Before Hub360 | After Hub360 |
|---|---|---|
| Dockets | Paper tickets — filled in manually, often incomplete or lost | Digital dockets — auto-captured, timestamped, geo-tagged at lift and drop |
| Driver visibility | No live view — had to call drivers to find out where they were | Live map — every truck visible in real time, status updated automatically |
| Communication | Constant back-and-forth phone calls between office and drivers | In-app messaging — instructions sent and confirmed without a call |
| Billing | Manual data entry from dockets into Sage — slow and error-prone | Sage integration — delivery records sync directly, no manual keying |
| Admin time | Up to 53 hours per week on documentation and reconciliation tasks | 15–53 hours per week saved — staff freed up for higher-value work |
| Compliance records | Physical paper dockets — scattered, unsearchable, 7-year storage burden | Cloud-based, searchable, exportable — accessible instantly for any audit |
| Scaling up | More jobs = more dockets = more admin = more mistakes | Scaled operations without scaling paperwork — same system handles the growth |
How they use Hub360 day-to-day
The features Sean and the Moyglare team rely on
"I can see where every truck is, straight away. If there's a delay or change, I know before it becomes a problem." Full fleet visibility on a single screen — no calls, no guesswork.
"Instead of waiting for someone to call in a job, I can see every load's status in one place. That saves me a ton of time." Jobs accepted, in progress and completed — all visible at a glance.
"No more back-and-forth calls. Just send a message and it's sorted. Makes managing the day a lot easier." Every instruction sent and confirmed in the app — no missed calls, no miscommunication.
Drivers capture each movement on their phone — photos, GPS stamp, confirmation at pickup and delivery. No printing, no scanning, no paper to chase or store. "Within a week, every driver was up and running."
Delivery records pushed directly into Sage — no manual keying, no double entry, no billing delays. Finance and admin teams get clean, accurate data the moment a job is completed.
Muck away, recycled aggregates and waste loads tracked with full chain-of-custody evidence. "We're not just ticking a box — we're doing it properly. And the data's all there to prove it."
Results
What Hub360 delivered for Moyglare Sand & Gravel
Documentation, docket reconciliation and communication tasks dramatically reduced — freeing the office team to focus on the business, not the paperwork.
Every driver onboarded and running digital dockets within one week. No training programme, no resistance. "It's that easy."
Live map shows every truck location and load status instantly. Delays and changes visible before they become problems.
Sage integration removed manual data entry entirely. Delivery records flow directly into billing — reducing errors and speeding up invoice turnaround.
Muck away, recycled aggregates and C&D waste streams tracked with GPS-verified evidence per load. Compliance built into the daily workflow — not bolted on afterwards.
More jobs, more trucks, more sites — handled by the same system, with no proportional increase in admin burden. "It's just cleaner. Easier. Everyone's on the same page."
Running a similar operation?
We'll show you the exact setup Moyglare uses — in 20 minutes.
Aggregates, muck away, site clearance, recycled materials — Hub360 works across every material stream with one simple driver app, a live management portal and direct billing integration. No long implementation. No IT project. Up and running in a week.
More case studies
Public Infrastructure · National Road · Ireland
Geo-tagged material tracking from carriageway to reinstatement — per-shift CO₂ data and full TII circular economy audit trail.
Enterprise · Multi-site manufacturer · Ireland & UK
150+ hauliers. ~50% CO₂ reduction. One digital standard across all sites and jurisdictions.
UK compliance
Hub360 maps your waste and material workflows to DWTS fields — GPS-verified records and audit-ready exports.