TRUSTED BY PUBLIC BODIES & INDUSTRY

TRUSTED BY PUBLIC BODIES & INDUSTRY

Standardised, audit-ready control of material & waste movements

Contractor-controlled, decision-grade movement records across sites and subcontractors — without changing how you contract or operate.

Talk to us about contractor rollout Download tender wording

No obligation. Typical first step is a 20-minute walkthrough with your commercial or operations team.

Audit-ready record Hub360 movement record and audit trail preview

EXECUTIVE SUMMARY

One standard movement record for audits, claims and reporting

Standardise supplier evidence

One consistent movement record across sites, subcontractors and suppliers.

Reduce audit exposure

Per-load time/GPS evidence with a tamper-evident change log suitable for inspection.

Cut disputes and admin

Exportable datasets and audit packs for reconciliation, claims review and reporting.

Chain-of-custody Audit-ready bundles Structured exports Contractor-led rollout
See how contractor rollout works

PROOF

Real projects, real proof
Case study

Mannok — ~50% CO₂ reduction (reported)

Mixed loads optimised; fewer journeys with verifiable ePOD.

Case study

Monaghan County Council — planings → reuse

Geo-stamped evidence supports circular reporting.

Case study

Moyglare — 15–53 hrs/week saved

Digital dockets plus Sage integration streamline operations.

Hub360 standardises how material and waste movements are recorded across projects and suppliers, producing consistent, auditable records for client inspection, internal review and regulatory reporting.

What Hub360 is
Hub360 is a contractor-controlled operational data layer that standardises how material and waste movements are recorded across projects and suppliers — producing consistent, auditable records suitable for client inspection, internal review and regulatory reporting.

HOW IT WORKS

A single, standardised movement control process
Planning and allocation
Planning & allocation
A contractor-controlled schedule governing movements across sites and suppliers.
Source capture field evidence
Source capture (field evidence)
Time- and GPS-stamped evidence captured once at lift and drop, with photographs, confirmation and a full change log.
Audit and reporting outputs
Audit & reporting outputs
Audit-ready records and structured exports suitable for commercial review, client inspection and regulatory reporting.

WHY IT MATTERS

What this gives you
Reduced audit and compliance risk
Consistent, per-load records that stand up to inspection and reduce exposure during audits and investigations.
Fewer commercial disputes
Verified movement evidence to support reconciliation, claims review and dispute resolution across suppliers.
Mandatable across suppliers
A contractor-led rollout model across subcontractors and hauliers, without altering contractual responsibilities.

COVERAGE

Use cases covered
Deliveries → siteManufacturers, aggregates and ready-mix movements with verified proof of delivery and reconciliation outputs.
Waste → permitted facilityChain-of-custody from producer/holder to carrier to receiving facility with audit-ready evidence.
Reuse & site-won materialsPlanings/asphalt reuse and site-won movements with traceability for client and internal reporting.
Soil/spoil & muck-awaySource/destination/vehicle traceability supporting commercial review and dispute reduction.
Special / hazardous streamsEnhanced custody records aligned to facility classes and waste classifications.
ESG / Scope 3 datasetsStructured exports generated from verified per-load records for carbon and stakeholder reporting.

PROCUREMENT

Recommended tender wording (UK-ready)
Clause (include in ITT / Employer’s Requirements / Specification)

Digital Traceability of Material and Waste Movements

The Contractor shall implement a digital traceability system for all material and construction and demolition (C&D) waste movements associated with the Works.

The system must be capable of:

  • Creating a per-load movement record captured once at source, including time and location (GPS), photographs and electronic confirmation at collection and delivery.
  • Recording the full chain-of-custody for each movement (waste producer/holder, carrier and receiving facility), including vehicle, site and facility details.
  • Providing an electronic proof of delivery and/or collection (ePOD) for all movements.
  • Producing audit-ready digital records and export bundles by project, date and lot, suitable for internal audit, client inspection and regulatory reporting.
  • Allowing authorised stakeholders secure access to movement records, with data exportable in commonly used formats (e.g. CSV, Excel, PDF).
  • Maintaining a tamper-evident change log of all records in accordance with GDPR and applicable UK data protection and waste regulations.

The system shall support contractor-led deployment across subcontractors and suppliers without altering contractual responsibilities.

Note: This wording supports contractor-mandated digital traceability and aligns with tightening UK waste tracking and audit expectations (including the Digital Waste Tracking Service) without prescribing a specific vendor or technology.
Download as .txt
Tip: keep this clause vendor-neutral in tender documents. Evaluate systems against these capabilities during procurement.
What to do next
We can tailor the clause and rollout approach to your project structure, waste streams and supply chain.
Typical next step: a short call with your commercial or operations team to review how a standardised movement process could be mandated across projects and suppliers.
Talk to us about contractor rollout

A short call with your commercial or operations team to review how a standardised movement process could be mandated across projects and suppliers.

Talk to us about contractor rollout